By Jennifer Hill, Dataworks Consulting

It’s that time of year again.

October is budget season. Advertising, hiring costs, and accounting services may be high on your list, but have you factored system updates into your 2019 budget? It may not yet be on your radar, but Microsoft has announced that the Windows 7 and Server 2008 R2 systems’ end-of-life will be January 14, 2020.

Did You Know?

System replacement can be a huge expense and undertaking, especially in small-to-midsized businesses or if technology isn’t typically on your radar. It is such an undertaking, in fact, that it is tempting to ignore the problem altogether. However, that’s not a temptation you want to indulge! When Microsoft deems a product “end-of-life,” that means they no longer release security patches and updates. As such, every end-of-life operating system you have becomes a security risk. Hackers and malicious software creators know this.

Additionally, if you are not actively patching all your systems regularly now, you are leaving backdoors open to your network and data. The release of security patches by software manufacturers is essentially an announcement of vulnerability. Even if your data is in the cloud, it can be accessed through your local systems if they are breached.

Given the challenges of year-end and a new year, Dataworks recommends that all Server 2008 and Windows 7 systems be replaced well before the end of 2019.

Four Ways to Prepare for Windows 7 and Server 2008 End-of-Life:

• Identify what systems need to be upgraded. Older hardware and equipment may be unable to support operating system upgrades, and so we recommend system replacement rather than merely updating the operating system.
• Develop a timeline and budget for system replacements now. If preparing for Windows 7 and 2008 end-of-life is not there already, it’s time to get them in your 2019 budget. The sooner you can begin to plan for this transition, the more strategic you can be in budgeting.
• If any old systems are business-critical and your business must run old systems, work with your IT provider to ensure that appropriate security measures are in place, namely segmentation. However, running outdated software and OS is never recommended.
• Train employees on the new operating systems. Training should accompany rollouts and your IT provider should offer training with new systems. With a couple tips and tricks, Windows 10 is easy to navigate. Just be sure to account for the learning curve.

Budgets and end-of-year checklists are a headache. Taxes and paperwork are just the tip of the iceberg. As a small-to-midsized business, you have to think about end-of-year bonuses and commissions, getting employees up to speed about their FSA funds, and rounding out 401(k) contributions. The bottom line is that you do not want to be worrying about system replacements on top of year-end tasks. Start now on your system replacement plans.

As you add the final touches to your business’ 2019 budget, make sure to account for the replacement of any end of life systems, as well as other technology platforms that need improvement. Do you need a new software to enhance productivity? Do you need faster internet? Consider outsourcing your IT to ensure these upgrades are done correctly and timely.

If you and your business are looking for assistance preparing for Windows 7 and Server 2008 end-of-life or improving any of your technology platforms, give us a call at 425.687.6185.

MBAKS member Dataworks Consulting is a managed service provider for small-to-midsized businesses in the Seattle metro area. We are passionate about enabling you to do what you do best by removing the hassle and uncertainty that often comes with technology. You are not in the business of solving technology problems—we are.

Each election cycle, our Affordable Housing Council (AHC) interviews candidates at the city, county, and state levels to determine their degree of support for our industry.

The following candidates have received an AHC endorsement for the 2022 election cycle. 

Ballots are due Tuesday, August 2. Your vote in support of AHC-endorsed candidates will go a long way toward affecting the outcome of these critical races. 

For dropbox locations, ballot questions, and more, visit King County Elections or Snohomish County Elections.

Endorsements as of July 21, 2022.

15 Years Green

Jason Lear is principal and co-owner (along with his wife, Holly Batt) of Batt + Lear, a 15-year-old Seattle construction firm, employing a diverse group of 25 employees. Batt + Lear builds and remodels structures to be highly energy efficient, simple, and functional and has won numerous green building awards over the years.

Joined MBA for the Health Insurance Trust

Batt + Lear joined the MBA in 2005, specifically for the MBA Health Trust. "Right from the beginning, it had been our dream to be the kind of company that people wanted to work for," says Jason. "Early on, we offered 20 days of paid time off plus health insurance. The MBA Health Trust was the only plan that would let us insure a minimum of just five employees. We also appreciated the ability to pick our own practitioners."

Staying Insured Through Downturns

Jason's company has made it a priority to maintain health insurance benefits, even through difficult financial periods. "Making it through 2008 was tough. We had to cut our 20-employee team by half. But we did have the good fortune to be vested in remodeling. After the financial crash, people couldn't sell or invest in new buildings, but there were a lot of remodel projects. So we got through. Now we're up to 25 employees and doing well."

Temporarily Lured Away

Jason tried another health insurance program for three years before coming back to the MBA Health Trust. "We were lured away by another insurance trust, which seemed less expensive. And it was cheaper initially because we had a group of young employees who never made claims. But when our employees actually started using the insurance, we were penalized, and our costs were hiked drastically by 45 percent. So we found our way back to the MBA Health Trust."

Modest Increases Are Easier to Plan For

All businesses have seen escalation of health insurance premiums the past couple of years, but Jason says the Trust is keeping them reasonable. "You assume rates are going to go up," he says. "We can handle single-digit increases. They are easier to plan for versus what you see outside of the Trust."

Regence BlueShield Is Very Versatile

Regence BlueShield, the Trust's insurer, provides Batt + Lear many care and provider options. "There is a lot of flexibility. Our staff can select the HSA plan or the preferred provider plan," says Jason. "Personally, for my family, I appreciate that Regence supports alternative care, things like massage, chiropractor, naturopathic doctors, etc." Jason says the plan is also well managed. "The administrators are great; they show us owners different plan options for getting the best coverage for the lowest price. And they present well-explained options to our employees and are always available for consultation."

Built Green

Batt + Lear are highly engaged with Built Green, the MBA's program for setting certification standards of excellence for construction that makes a significant impact on housing, health, and the environment. The program provides consumers with an easy-to-understand rating system that quantifies environmentally friendly building practices and gives builders the resources and support to build high-quality, desirable homes. "We were green builders right from the start," says Jason. "We wanted to be more public about it. So we started to certify projects as green. And now I'm on the executive committee of Built Green."

MBA GRIP Program Delivers L&I Refunds

Jason's firm also takes advantage of GRIP, the local safety incentive program for members of the MBA. GRIP provides Batt + Lear with a team of professionals dedicated to helping them reduce on-the-job injuries, manage workers' comp claims, lower L&I premiums, and maximize refunds. "It's a great, overlooked program that I wish we had known about earlier. We left a lot of money on the table. This is the third year we are getting refunds," Jason says.

The MBA Means Advocacy

The MBA has long been known for lobbying and government relations on behalf of its members and Jason is seeing the benefits directly in Seattle. "There's definitely a new focus from the MBA toward Seattle businesses like mine," he says. "The MBA advocacy groups are partnering with other influential groups to provide the Seattle City Council with a voice representing builders and green builders—which we very urgently need."